Information on submitting applications

• Applications review / process may take several working days
• Title/topic changes restart the approval process from the beginning.
• Short-notice applications (up to 3 days) cannot be guaranteed.
• We are very busy in the period before and at the beginning of the semester, which can lead to delays in processing and approving applications.
• Confirmations may be delayed for events that are more than 6 months in the future.

The organizers are responsible for ensuring compliance with UZH regulations and rules of use. (The documents below are in German)

Reglement Raumbenutzung (de) (PDF, 162 KB)
allgemeine Richtlinien für Veranstaltungen an der UZH (PDF, 97 KB)
Benutzungsordnung für Fest, Apéro (de) (PDF, 101 KB)

Gebührenverordnung zum „Reglement über die Benutzung von Räumen und Aussenflächen der Universität Zürich“ (de) (PDF, 124 KB)
Hörsäle, Seminarräume, Sitzungszimmer (de) (PDF, 56 KB)
Hallen und Foyers (de) (PDF, 58 KB)
Mensa und Cafeterias (de) (PDF, 54 KB)
Gebühren für Betriebspersonal (de) (PDF, 51 KB)
gebührenbefreite Anlässe (de) (PDF, 45 KB)

For certain events, safety requirements may be necessary upon consultation. The costs are generally borne by the organizers (Regulations on the Use of Rooms and Outdoor Areas at the University of Zurich, §13. Para. 1).

Food/catering is generally not allowed in lecture halls and seminar rooms, but possible in selected rooms. Defined areas are intended for catering. 

Please enquire about the options in advance with the Room allocation services. 

ZFV

The ZFV is happy to support you with your event. They are able to supply the necessary infrastructure. ZFV direct your enquiry directly toZFV Catering

External Caterers

If you wish to hire an external caterer, please contact the event services of your location for information on the following services, which are subject to fees:

• logistics
• waste concept
• electricity
• fire protection (general information); Decorations are only permitted to be made of flame-retardant material RF2
• Set-up and restoration until the end of the booking period is in the responsibility of the organizer
• Infrastructure (only available at Irchel and Zentrum)
• Providing infrastructure  City Campus: / Oerlikon hoersaaldienst@bdz.uzh.ch /
  Bereitstellung der Infrastruktur Irchel:  veranstaltungsdienst.irchel@bdi.uzh.ch 

If you would like to offer your guests sustainable catering, please consider the Sustainable Catering Guide: Guideline Sustainable Catering

If drinks and/or food are to be sold at an event or loudspeakers are to be used, a permit must be obtained from the City of Zurich's Office for Events.  When submitting an application to the Office for Events, the permit for the event received from UZH must be submitted (email or room confirmation received). 

Zentrum and Oerlikon:
Equipment can be ordered here. You will need the booking number, which is sent with the confirmation of the room reservation.

Irchel:
Zusätzliches Equipment für Vorlesungen und Veranstaltungen (german)

If your event is taking place outside of the opening hours of UZH buildings, please take note of the following documents (keys, tidy up, etc.):

UZH Zentrum (PDF, 92 KB) (PDF, 88 KB) (de)
UZH Nord (PDF, 89 KB)  (PDF, 93 KB)(Binzmühle-, Andreas- und Affolternstrasse, de)
UZH Irchel (PDF, 85 KB) (PDF, 86 KB) (de)

Public screenings of films—including those that are available free of charge on the internet—require the consent of the copyright holder or a license. Please submit this by email to the Room Allocation Services (with a corresponding note in the comments section when booking the room).
Suissimage information sheet (PDF, 98 KB) (german)
Film screenings information sheet (PDF, 175 KB) (german)

Courses and Continuing Education
Congresses at the UZH

Some special outdoor areas are not included in our booking tool. Please refer to the calendar view to find out which areas are included. If you are planning an event on an outdoor area that is not listed, please send an e-mail with an event concept: 
City Campus (and bigger events at Irchel): roland.hasler@uzh.ch
Irchel Campus (for smaller undertakings): veranstaltungsdienst.irchel@bdi.uzh.ch

Patronage may be requested for events organized by recognized student associations.
Information sheet on patronage (PDF, 83 KB)

The University of Zurich does not rent out premises to third parties. Exceptions are:

• Events directly related to teaching and research
• Events in the interest of the University of Zurich 

Third-party events  always require a patronage by an internal UZH unit. Information Sheet Patronage (PDF, 83 KB)