Email Dispatch and Adress Files
Organizational units of UZH, ETH, and recognized Student organizations can use the central email dispatch to send information about studies or events. As a rule, one mailing per semester is approved. The email addresses remain in the custody of the Central IT Services at all times.
If the use of the data is directly related to the maintenance of teaching, research, and central services (see REIM, §9, item 2), UZH employees may also request addresses for their own e-mail or postal mailings. Data cannot be provided for other purposes, but mailings carried out by the Campus Culture department are still possible.
Application form mail dispatch and adress files
Please be sure to observe the following requirements in particular for surveys:Data protection requirements for the dispatch of mass emails (German) (PDF, 79 KB)
Further opportunities for publications: Marktplatz UZH Alumni.
Please note for the email dispatch
- Please write the mail as short as possible! (Detailed information can be published, for example, via a link on a website).
- The mail text must be provided with salutation and signature (sender address)
- Design: is possible on the basis of html-options in the application-tool
- Attachment: only possible as pdf, 1 attachment is possible. The email will include a link, not the pdf itself.
- Links: URL links are possible, now also a hyperlink.
- Language: We recommend including both an English and German version of the text.
- Number of dispatches: generally one per semester.
- Reminder Emails: will not be sent.
- Processing time: Date freely selectable, minimum processing time unless otherwise notified: 5 business days
- Bearbeitungszeit: Datum frei wählbar, Mindestbearbeitungszeit ohne Rücksprache: 5 Arbeitstage
Please note for the adress file
- If an external third party is involved in your shipping or data processing (e.g., hosting, use of cloud services), the processing must be secured by the following measures: Processing by Third Parties
- Shipping object: attach to the application as an attachment or web link.
(important for content verification on our part) - Address file for one-time use only! (Postal and/or mail addresses)
- Processing time: without consultation 5 days
usually one reference per semester
Fees
No fees (not an exhaustive list)
- Dispatch of relevant information on studies by faculties, institutes, central services
- Dispatch of study-related information from student associations
- Dispatch of information from recognized student organizations on university-related club activities (once per semester; mail dispatch for parties is subject to a charge)
- Announcement of non-commercial events
Basic fee of CHF 50.- plus CHF 0.05/address plus tax (not an exhaustive list)
- Dispatch by recognized student organizations without reference to university association activities (e.g. parties, events outside the UZH)
- Surveys
- Call for test persons (direct reference to UZH necessary, only UZH-internal)
- Announcement of commercial events
Basic fee CHF 200.- plus CHF 0.05/address plus tax (not an exhaustive list)
- Dispatch by external providers, provided they can show UZH patronage
- Courses with fees